EEO and Hiring Practices

Recruitment Procedures, Guidelines and Resources

The following procedures and guidelines were developed to ensure compliance with equal employment opportunity/affirmative action laws and policies and to provide consistency in the recruitment and selection process across the University.

• EHRA Recruitment Compliance Review Process Regulation
• EHRA Recruitment Compliance Review Process SOP (REVISED EFFECTIVE 6/16/2023) (PDF)
• Guidelines for the use of Search Firms in Recruitment (PDF)
• Guidelines for Nondiscriminatory Interviewing (PDF)
• Faculty Spousal and Domestic Partner Hiring (PDF)
• UNC Policy Manual “Regulation on Recruitment of Employees from Other Campuses Within the University of North Carolina”

Recruitment and Outreach Best Practices and Strategies

ECU is a federal contractor and, as such, is required by law to make good faith efforts to affirmatively recruit and advance qualified women, minorities, veterans and individuals with disabilities.  In addition to our legal obligations, for more information about ECU’s commitments and strategic directions, please see the University’s Strategic Plan.

The Office for Equity and Diversity is available to support and work collaboratively with search committees, hiring authorities, and managers to identify and institute measures to enhance recruitment and outreach, with an emphasis on EEO Job Groups with underutilization.  There are many recruitment and outreach best practices and strategies designed to directly support ECU’s equal employment opportunity and affirmative action obligations, including but not limited to the following:

1. Be informed about any EEO Plan goals involving positions in your specific area, and design every aspect of the search toward the end of ensuring that all applicants and employees have equal opportunity for recruitment, selection, advancement, and every other term or condition of employment.
2. Carefully review the contents and wording in the job ad.
   1. Best Practices for Diverse Hiring: Create an Inclusive Job Ad (PDF)
3. Identify sources of diverse, qualified talent (a pipeline source) for positions in your area, and engage in pipeline relationship development with those sources.
4. Post positions with discipline or profession targeted organizations or publications designed to cast a wide net consistent with ECU’s equal employment opportunity and affirmative action obligations..
   1. Recruitment resources for SHRA/CSS staff positions (PDF)
   2. Recruitment resources for EHRA faculty and non-faculty positions (PDF)
5. Participate in educational offerings provided by the Office for Equity and Diversity, including:
   1. Investing in our Future through Pipeline Relationship Development
   2. Creating a Strategic Recruitment and Outreach Plan consistent with EEO/affirmative action obligations
   3. EEO Compliance and HR Best Practice Training in SHRA/CSS and EHRA Recruitment and Selection
6. Plan recruitment, outreach and networking using using a thorough, comprehensive and strategic approach.
7. Consult with the Office for Equity and Diversity about recruitment and outreach programs designed to support faculty and staff pipelines, with an emphasis on addressing EEO Plan goals including:
   1. Emerging Scholars Symposium
   2. Interinstitutional Scholars for Diversity and Inclusion Program
   3. Experience ECU
8. Other recruitment/outreach best practices:
   1. Best Practices for Diverse Hiring – How to Translate Military Experience (PDF)
   2. Best Practices for Inclusive Virtual Interviewing (PDF)
9. Provide useful information and resources to your applicants:
   1. Cultural Resources in Greenville and the Surrounding Area (PDF) (REV 8/6/2021)
   2. Employment Resources for Veterans (PDF)
   3. ECU Employee Resource Groups

For more information about equal employment opportunity recruitment and outreach best practices, individuals are encouraged to consult the Office for Equity and Diversity.

Equal Employment Opportunity (EEO) Plan

• EEO Plan 2024 – Narrative (PDF) – COMING SOON!
• EEO Plan 2023 – Utilization Analysis for Minorities and Women Findings Summary (PDF)
  
• EEO Plan 2023 – Job Group Analysis Summary (PDF)

Members of the university community who would like more information about the EEO Plan should contact the Office for Equity and Diversity, Old Cafeteria Building Suite G-406, between the hours of 8:00 a.m. – 5:00 p.m. Monday thru Friday.